Services
Payroll
Our highly experienced team currently provide payroll services for over 70 businesses and are supported by a high quality payroll system. We will maintain payroll records on your behalf, including joiners, leavers, maternity leave, promotions and all other relevant amendments to payroll.
We can process weekly and monthly wages and salaries having calculated the PAYE, National Insurance, pension, student loan deductions and any other statutory and non-statutory payments and deductions such as SMP, SSP, Attachment of Earnings orders, etc.
We will provide payslips either by post to you or by email straight to your employees via the use of password protected email and will send payroll reports to you.
We can arrange payments to your employees, HM Revenue and Customs and your pension provider directly by BACS or we can forward these details for you to make payment.
We will also complete statutory documentation such as P45s, end of year returns P14/P60 and P35s.
As part of our service we will provide a helpline to deal with routine enquiries regarding payroll and payslip queries for management and staff and also deal with routine enquiries from HM Revenue and Customs.
Construction Industry Scheme
We are able to complete the verification procedures with HM Revenue and Customs and file the CIS returns on-line. We can advise you of the liability and make payment directly to HM Revenue and Customs by BACS if you wish.
Sales ledger
We are able to prepare and issue invoices on behalf of our clients as required. Where possible, invoices will be batched for processing and distribution to improve efficiency, although alternative procedures will be available if an invoice needs to be sent urgently. Creation of an invoice will automatically update the underlying records and will begin the process of tracking and ageing the debt for monitoring and recovery.
We will ensure that monies received are entered onto the system so that the aged debtors reports are kept up to date.
Our system will be set up to record the payment terms, flag overdue amounts and for statements and reminder letters to be sent. We will be prepared to chase debts where payment is not forthcoming if required.
Purchase ledger
Once we receive approved purchase invoices from you, these will be entered onto the purchase ledger and appropriately coded for VAT, analysis purposes and ageing of creditors.
We will forward to you a list of suggested payments for your approval or otherwise. Once agreed, we will then process the payments and issue remittance advices. We would expect the majority of payments to be made by BACS as this is secure and efficient, but we are able to prepare cheques and pass them on to an authorised cheque signatory for signing and distribution if required.
Alternatively, we can prepare a list of invoices outstanding for you to make payment when you wish.
Bookkeeping
As part of the above, we would ensure that all invoices and payments are processed to an appropriate nominal account so that the year-end accounting process is easier and less time-consuming for your accountants.
As a matter of course we will ensure that all bank accounts are fully reconciled.
As an alternative to operating your sales and purchase ledgers we are able to record all the transactions after they have been completed by you if you prefer to keep control of all the day to day functions.
VAT returns
We are able to prepare your VAT returns and file them on-line on your behalf, as all new businesses and those with a turnover of over £100,000 need to file their returns on-line.
Management accounts
We believe the key to a successful business is to have up-to-date financial information at your fingertips. We can prepare management accounts either monthly or quarterly and they can range from a simple profit and loss account to a detailed analysis of cost centre activities.
We are able to put together a comprehensive package of reports tailored to your business so that you can see the information that is important to you.
Budgets and cashflow forecasts
To complement the management accounts service, we can also prepare an annual budget and cashflow forecast to help you identify where problems may occur so that you can plan ahead. We are able to update the annual forecast for actual results so that the forecast is kept up to date.
